Project management requires the implementation of agile methodologies that help optimize and streamline the process. For this, tools such as the Roadmap are used, which allows to increase the productivity of the teams in real-time, as well as to improve work management. But what is a Roadmap, and how is it done?
What is a Roadmap?
A Roadmap is a document that works as a schedule for planning a project. It lists the tasks to be carried out within the framework of a specific project, both in the medium and long term. This document can be used in any development area but is typically used in projects related to software implementation.
The main objective of a Roadmap is to monitor the evolution of a project through all its stages, from ideation to implementation. It is a roadmap project management tool that allows you to manage all interested parties’ expectations, communicate plans, and coordinate resources with other teams.
A Roadmap is organized by key action areas, called strategic pillars, and includes a list of projects and initiatives assigned to the responsible departments. The priority, the responsible persons, the delivery dates, and the trusted resources are defined for each of them.
Why is it essential to build a Roadmap
A roadmap enables organizations to:
- Align all people and departments around a common goal
- Have an action guide that marks the way forward at all times
- Coordinate and distribute work effectively
- Prioritize the activities to be carried out in the medium and long term
- Know the scope and progress of a project to communicate it to stakeholders
- Solve problems
- Make timely decisions in unexpected situations
- Increase team motivation
How to make a Roadmap
To build a Roadmap effectively, we must know what the business objectives are and what initiatives will be carried out to achieve them. In this way, we will be more prepared to decide what features we have to add to the Roadmap.
Define the current situation
The first step is to identify the actions that have already been implemented. The involvement of all stakeholders is essential in this phase to achieve optimal project management. Likewise, the goal to be performed must be formulated.
Identify the strategic pillars
The strategic pillars are the most critical areas that must be considered to achieve the desired goal. A maximum of 4 issues must be identified, which will be the most relevant in the long term.
Define the objectives
We must define the most important medium and long-term objectives for each of the previously identified strategic pillars. The ideal is to establish a maximum of 6 goals for each strategic post.
Create a list of projects and initiatives
After defining the medium and long-term objectives, you must create a list of activities that must be met to achieve them, that is, a list of projects and initiatives to be developed.
Specify the action plan
This is the phase in which how the organization is going to undertake the work will be detailed. The following will be defined for each of the projects and initiatives listed in the previous step: actions included, leaders and teams, times, budgets, and processes.
Define the monitoring indicators
The last phase of the roadmap construction process determines how the project’s development will be evaluated. For this, the KPIs will be established, which will allow the results of the actions to be measured. If you don’t have your metrics well defined, you can benefit from a sample KPI library that can help as a starting point.
Both startups and large organizations should use roadmaps for project management, as they help optimize time, resource, risk, and change management. In this way, it is more possible that they will be able to achieve the objectives set in a specific time since they allow to optimally manage the “backlog” that designates the necessary and sufficient tasks for the development of a project.